Constitution of the Clare College Graduate Society (MCR)
Code of Practice
The Governing Body, having approved the Constitution of the Clare College Graduate Society (hereinafter "the Constitution") on 12 February 1996 as being in conformity with the requirements of the Education Act 1994 (the Act), it is hereby affirmed, in accordance with the provisions of the Act, that
(i) no alteration shall be made to any part of the Constitution wihout the approval of the Governing Body and otherwise than in accordance with the Act;
(ii) the Constitution shall be submitted to the Governing Body for review, in accordance with the Act, at successive intervals of not more than five years after 12 February 1996.
The Governing Body adopts the following Code of Practice for the purposes of Section 22 of the Education Act 1994:
- The Clare College Graduate Society (hereinafter "the Society") shall operate in a fair and democratic manner in accordance with the provisions of the Education Act 1994.
- Notwithstanding any provisions in the Constitution as to automatic membership of the Society, any person who would by virtue of those provisions be a member of the Society may in any academical year by written notice declare that he or she does not wish to be a member, and in that case such a person shall not be a member of the Society for that academical year.
- An eligible member of the College who exercises the right not to be a member of the Society shall not be unfairly disadvantaged with regard to the provision of services or otherwise.
- Appointment to major union offices shall be by election in a secret ballot in which all members are entitled to vote, and at which the Senior Treasurer or his nominee shall act as returning officer. There shall be no sabbatical or paid elected office in the Society contrary to the provisions of Section 22(2)(f) of the Education Act 1994.
- At a General Meeting in every Michaelmas Term held before the division of Term, the Society shall agree a budget for the coming academical year and submit it to the Governing Body for approval.
- The Junior Treasurer shall present to the Senior Treasurer before the divsion of every Term the Society's accounts for the previous Term, and shall present to the Senior Treasurer annually the accounts for the previous year for submission to the College Auditors.
- The Society shall publish annually to all graduate students of the College a financial report, which shall be presented to the Governing Body. The report shall include details of any donations made by the Society to external organisations in the period to which it relates.
Affiliation to Organisations
- If the Society decides to become affiliated to any external organisation, it shall publish to all graduate students of the College, and to the Governing Body, a notice of this decision stating the name of the organisation and the details of any subscription or similar fee paid or proposed to be paid, and of any donation made or proposed to be made, to the organisation.
- Upon the request of at least three per cent of its members, the Society shall submit for the approval of its members a list of the organisations to which the MCR is affiliated. If at least five per cent of the members so require, the question of continued affiliation to any particular organisation shall be decided upon by a secret ballot at which all members are entitled to vote.
- All the graduate students of the College or groups of such students who are dissatisfied in their dealings with the Society, or who claim to be unfairly disadvantaged by reason of having exercised the right not to be a member of the Society, may prefer a complaint to the President of the Society. An appeal shall lie from the President of the Society to a Fellow of the College nominated by the Governing Body, who shall investigate and report to the Governing Body on any such complaint. The Governing Body shall have power to provide such effective remedy if any, as they consider appropriate when a complaint is upheld.
Issued on behalf of the Governing Body
1st October 1996