Day-to-day oversight and upkeep of all College rooms is the responsibility of the Head Housekeeper, Mrs Jackie Searle. She also ensures that rooms, furnishings and staircase facilities are treated properly by students and will alert the Rooms Tutor to any problems. Email email@example.com
Situated in N1 along with the Head Housekeeper, the Rooms Coordinator, Mrs Maureen Dawson, collates information and deals in the first instance with any room enquiry. Email: firstname.lastname@example.org
The Rooms Tutor for undergraduates is Dr Philip Faulkner and he is responsible for allocation of College rooms to undergraduate students and Fellows. The Rooms Tutor also deals with any problems arising with room allocation, usage and overall capacity.
Room Allocation and Ballot
Undergraduates are normally provided with College accommodation for 3 years. Sometimes, a student who has changed to a 4 year degree, from a 3 year course, can also be accommodated in the fourth year, but this is not guaranteed as there is limited accommodation for fourth year students.
At the conclusion of the Rooms Allocation and Ballot, Freshers are allocated rooms by the Rooms Tutor and Rooms Coordinator - after account has been taken of information supplied on the room allocation form, with the exception of any special needs. Current first and second year students are entered into a ballot, managed by the Rooms Coordinator, which determines the order in which they are able to choose their room.
All Freshers and any student in en-suite accommodation in the Memorial Court complex and H Staircase are required to vacate their rooms at the end of the full term (Michaelmas and Lent only).
Termly Lease: A total of 227 nights over 3 terms.
9 Month Lease: A total of 261 nights and covers all holidays.
The exception is at the end of Easter Term when students that are graduating can remain in their accommodation until the morning after graduation.
Residency Out of Term
Any undergraduate seeking accommodation outside of their lease date must complete a vacation accommodation application form; this is the only means by which such requests can be made. It is quite likely that you will not be able to remain in your normal room, but every effort is made to ensure that a room is found for anyone seeking accommodation. The College makes a standard charge for such accommodation. Forms are sent out by the Rooms Coordinator prior to the end of each term; all forms must be returned.
Cleaning of Rooms and Staircases
Student rooms are cleaned once a week. All students will be notified of the day that their room is cleaned and who their bedder (cleaner) is. Room bins are emptied daily but if you do not wish to be disturbed the bin can be placed outside the door. However, this convention may not be used on the regular cleaning day. Communal areas such as gyp rooms (small kitchens) and bathrooms are cleaned daily.
The College furnishes rooms with a standard set of furniture. We do not allow students to bring their own furniture into College rooms; nor must furniture be removed from any room. However, we do respond positively to requests for replacement of worn or broken pieces of furniture.
At the start of each academic year a room inventory form is left in each room.
The student should complete the form and return it to the Housekeeping Office within the first week of taking up occupancy.
Crockery, Cutlery and Cooking Utensils
The College does not provide crockery, cutlery and cooking utensils for students’ own use. The gyp rooms are equipped with a kettle, toaster, microwave, two ring hob and a fridge. The facilities are suitable for preparing light snacks. Deep fat fryers, portable ovens and other cooking appliances are not allowed.
It is your responsibility to obtain a TV license for any television receiver brought into College, including using your computer to watch broadcast programmes. Your home address license will not cover you and there is no College-wide cover. TV licensing authorities make checks on a regular basis and you are personally liable for any fines imposed.
Maintenance and Fault Reporting
Maintenance and repairs to all College buildings and graduate housing is controlled by the Buildings Office team. All requests for maintenance repairs (for example broken windows, water leaks, electrical failures, heating problems etc) are made through a computerized reporting system. This can be accessed on-line via the College network http://www.clare.cam.ac.uk/maintenance/
In most cases when you vacate your room at the end of any term you are required to arrange that all your property is removed and taken home or placed in the lockable storage facilities in your room.
Overseas students can apply for attic storage space from the Housekeeper.
Coin operated washing machines and dryers are available in the College for use by its members. Laundries are located in O Basement, Lerner Court, G Staircase in Old Court and in Castle End and Castle House at the Colony.
As part of the Colleges environmental policy we have made a commitment to recycle as much waste as possible in the safest possible manner. Recycling facilities in the College are clearly labeled and are available as follows:
|Glass||Glass bins are located in the side passage in Old Court|
Bins are provided (for paper, newspaper, magazines – not cardboard) in all porters’ lodges, the LCR, the photocopy room in Old Court and all computer rooms.
|Batteries||Bins for used batteries are provided in teh photocopy rooms on N and F Staircases and all porters' lodges|
Multi Co-mingled bins are placed at the bottom of all staircases in Memorial, Ashby, Thirkill and Lerner courts. These bins are suitable for glass, plastic, paper and tin.
|Cans||the Library Common Room has a bin for cans.|